Purpose

1. Tri-State Dharma is dedicated to the Buddha’s teachings and the well-being of our community.
2. Because our practice invites honesty and openness, we commit to a culture of non-harming, compassion, and accountability.
3. The Council offers a caring and confidential way to address ethical concerns or conflicts involving teachers, facilitators, leaders, or community members.

What the Council Does

• Listens when a sangha member needs support or guidance
• Helps clarify intentions and next steps
• Facilitates dialogue when reconciliation is possible
• Investigate concerns when serious ethical issues arise

The Council includes, at a minimum, one teacher and two members known for their integrity and fairness. Members step aside from any case where a conflict of interest exists.

Guiding Principles

Conflict is not failure — it’s an opportunity for practice. We approach difficulty through mindfulness, compassion, and courage, seeking healing rather than blame. We value dialogue over silence and reconciliation over division.

Ethical Concerns Procedure

When informal conversation isn’t enough, a formal process is available.

1. Bringing a Concern

• Submit a written request to Council members by email sangha@tristatedharma.org , Google Form, or in person. A statement requesting a formal review
• The name(s) of those involved
• A description of the behavior or event(s)
• Steps already taken to resolve it
• The desired outcome (if known)
• If the person prefers to speak, a Council member may help record a written summary. A written summary (or one prepared with your help) will be reviewed by the Council.

2. Accepting the Concern

The Council will decide if the ethical concern procedures are appropriate and determine if alternative processes may best meet situational needs. All involved will be informed in writing. If the issue falls outside the Council’s scope (e.g., legal matters), it will be referred to the proper authority.

3. Investigating the Concern

When accepted, the Council will:

• Meet confidentially with all parties
• Request statements or information if needed
• Keep clear records of the process
• All parties will have a chance to respond. Confidentiality will be maintained unless disclosure is legally required, needed to prevent harm, or to secure outside counsel.

4. Findings and Resolution

After review, the Council will deliberate privately and make decisions by consensus when possible. Written findings will be shared with concerned parties and may include:

• Recommendations for reconciliation or mediation
• Guidance for reflection or training
• Recommendations for disciplinary action (if appropriate)
• Legal matters will be referred to the proper authority
• If a teacher or leader is involved, the Council may consult the Tri-State Dharma Board about next steps.

5. Follow-Up and Closure

The Council may check in afterward to ensure the matter is resolved and no further harm is occurring.
Records of formal cases will be kept in confidence by the Board.

An ethics form will be created soon.  In the meantime...

We invite you to click here to contact the Tri-State Board  with any questions or concerns.